Adding photos to your inspection findings provides visual documentation and enhances your reports.
Method 1: Add Photo During Finding Entry
Step 1: Create or Edit a Finding
While adding or editing a finding in your inspection, look for a "Add Photo" or "Attach Image" option.
Step 2: Upload Photo
Click the photo button to:
- Upload from your device
- Take a new photo (on mobile devices)
- Browse previously uploaded photos
Step 3: Confirm Photo
Review and confirm the photo is attached to the correct finding. Add multiple photos to one finding if needed.
Step 4: Save Finding
Save your finding with the attached photo.
Method 2: Add Photos to Inspection
Step 1: Open Your Inspection
Navigate to the inspection you're working on.
Step 2: Access Photos Section
Look for a "Photos" tab or "Photo Gallery" section.
Step 3: Add New Photo
Click "Add Photo" or "Upload Image":
- Select file from your device
- Or drag and drop a photo
- Or take a new photo (mobile)
Step 4: Organize Photos
Assign the photo to a finding:
- Select the related finding
- Add a caption or description
- Set the photo's position
Step 5: Save
Save your photos to the inspection.
Photo Best Practices
- Quality: Use high-quality, clear images
- Lighting: Ensure adequate lighting for clarity
- Context: Include wide shots before close-ups
- Labels: Mark or describe problem areas
- Location: Clearly show where the issue is
- Multiple angles: Capture different perspectives
- Examples: Show good and bad examples side-by-side
Supported Formats
- JPEG (.jpg, .jpeg)
- PNG (.png)
- HEIC (.heic - iPhone)
- GIF (.gif)
File Size Limits
- Maximum file size: typically 10 MB per photo
- Recommended: Compress large files before uploading
- Consider mobile data usage when uploading on cellular
Tips
- Take photos during your inspection, not after
- Use natural lighting when possible
- Avoid overexposed or underexposed images
- Include identifying labels in close-ups
- Organize photos logically in your inspection
Managing Photos
You can:
- Delete unwanted photos
- Re-assign photos to different findings
- Reorder photos in your inspection
- Add descriptions to photos
- Download photo copies
Including Photos in Reports
When generating your Word document:
- Select which photos to include
- Photos will appear with related findings
- Adjust photo size and layout in report settings
- Maintain quality in final document